“The user: ‘Everyone’ deleted a song yesterday at 11am on the PROD computer.” Wait, who is the user “Everyone” and where can I find this who, what, where, and when report? All of RCS products feature an extensive user rights hierarchy with attached reporting to properly visualize what’s happening within your system. This week, we outlined how to design user rights and restrictions in both Zetta and GSelector and then how to run a Zetta and GSelector User Activity Report.
Starting with Zetta, users can be created locally or through Windows Active Directory. NOTE: As of this moment, RCS can utilize Windows AD to create users and manage logins, but all roles and rights are configured within Zetta and GSelector. From the Configuration dropdown, we’re working within Station Groups, Roles, and Accounts. When we create a new user, we define what stations the user can see (Station Groups), what type of role they have (Roles) and finally any potential rights overrides (Accounts).
Once we define a user, the login preferences, their Role and Privileges (or rights), we can start to identify what a user did, where and when. Using Tools | Reports, search your desired date range for all transactions performed in Zetta. Being that Zetta is a very powerful automation software, don’t forget to utilize the search filters at the top of the reports window. If you’re looking to see why a spot was deleted from the log, search by the Activity Type: Log Event or use the Changes field to search by the specific asset in question. Of course, if you’re trying to find something specific and need assistance in searching through your reports, you can always reach out to RCS Support and we’ll be more than happy to assist you!
Pivoting to GSelector, we have the similar fields for adding a user and defining their roles or what stations they can access. From the Tools | Administration dropdown, select the Security tab and there you’ll find three additional tabs: Organizations (What stations the user can see), Roles (What can they do within the stations) and Users, which is where Administrators can define the organization, role and enable Windows Active Directory (Enable Windows User/Group setting).
Now that we’ve defined a GSelector user and their role, we can start to track progress throughout the software with GSelector’s User Activity report found under Tools | User Activity. Select your desired date range and load all the desired fields on the right. Typically, most users keep all these options enabled and then use the filter in the center to further isolate their desired report. Don’t be surprised if your User Activity filter looks different than the one in the video, simply use the filter tools to add, remove or change your filters. Again, working smarter, not harder, make sure that you search specifically for what you want. For example, if you’re looking for who scheduled or removed a log, then filter by ScheduleHour. If there’s a specific element that was altered, search by the Event. Rather than scrolling though multiple lines of transactions, optimize your search through filters, understanding the Section or Operation of the search.
You may have noticed a slick looking GSelector or a Zetta feature that you’re missing and that’s because our Beta versions are officially available. Reach out to your local RCS contact to gain special access to GSelector 5.1 or Zetta 5.22.1. Don’t forget to email email@example.com to be featured in our #StudioSpotlight, catch us on the road at a local radio conference, and we’re still hiring for some unique positions. Find out more and apply here. We have some exciting RCS Lives coming up, including Zetta 5.22.1 New Features, GSelector 5.1 New Features and we’ll showcase Aquira in the mix as well! We’ll see you next Thursday at 11am ET for another RCS Live!