Sending Data

NOTE

In GSelector, a single database may contain more than one station or channel. Data Exchange can send the entire database contents or any single station from within the database. When you send the entire database, the recipient(s) must replace their database with the data you send. If you send a single station, it will replace a station the recipient has of the same name or will be added to their database as a new station.

To use Data Exchange to Send Data, you must already have a RCS User ID and Password. To find out more about how to get one, see the Register page.

When you use GSelector, you may only send your data to other GSelector users of the same or higher version. (If sending a single station, the recipient MUST have the SAME version). If you also have Linker enabled, the recipient does not also need to have Linker, but they will not have access to the Linker functions. Your recipient will also need permission to license the database Licensee you send them. Be sure to arrange this in advance.

The first time you send data with Data Exchange, the system will open a web page containing the Data Exchange Terms of Service agreement. Read the agreement and if you accept it, click the I ACCEPT button at the bottom.

  1. To send data in GSelector, open the File menu then click Data Exchange. Click Send Database.

  2. The Send Database dialog box appears:



  3. Fill in the dialog controls as described below. If you need help, press F1 in GSelector.

    RCS User ID: your RCS UserID goes here. In some cases this is the same as your Email address. This box may already be filled in from a previous user. Be sure your ID appears.

    RCS Password: type your RCS password in this box.

    Get Now button: If your Email address is on file at RCS, click this button to go to the RCS web site to request a User ID and Password via e-mail.

    To: Type the email address of the person to whom you are sending the data. The data is not emailed to them, but a notification to pick up the database is sent when the data has been fully uploaded. The email address used here can be anyone's email address, but only people who have GSelector will be able to use the data you send them. If you wish to specify more than one recipient, put in multiple email addresses in this box with a comma separating each one. To send the data to RCS Support in New York, enter support@rcsworks.com.

    Subject: (optional) This will be the subject line of the email notification sent to the recipient(s).

    Message: (optional) This will be a text message which the email notification sent to the recipient(s) contains. Do not put your Private Password in this message.

    Private Password: (optional but recommended) Type a hard-to-guess password in this box. This will encrypt your database before sending it to RCS, and it will remain encrypted on the RCS server. The Recipient will need the Private Password in order to retrieve the database. Without this password, no one (including RCS) can access the database you are sending without resorting to sophisticated cryptographic password cracking. Give the Private password to the Recipient(s) through some other method than Data Exchange (such as private email, phone calls, etc.) NOTE: RCS strongly suggests you use a Private Password on all transmissions.

    Server: There is only one selection available in this box. You may leave the setting as is.

    Only allow one download per recipient: This control is no longer used.

    Keep on the RCS server for [ ] days: This control is no longer used. Your data will be available to be downloaded for seven days.

    Data to Send: Choose Previous Backup to select from a list of database backups you have already made. Choose Current Data to take a fresh backup of the database (all stations) as it exists now. Choose Stations if you wish to specify which channel in your database to transmit. In this scenario, put a check next to the Station name to select it.

  4. Click the Send button to being sending the data. A backup operation may commence if Stations or Current Data was selected. The software will display the progress of sending the data to RCS. Depending on your Internet connection speed this will take several seconds to several minutes. The message "Succeeded" appears when the transfer is complete.

  5. When your database is available on the RCS Server, an email message is sent out to each Recipient email address you specified. Depending on how busy the RCS Data Exchange server is, this may take several minutes before the email notifications are sent. There is no means to request a CC (carbon copy) of the email message, but there is no harm in including yourself as a recipient to see what the notification message says.

Notes:

  1. RCS encourages you to make use of the Private Password to encrypt your data during upload and while on the RCS server. Your Recipient(s) will need this password.

  2. Do not include the Private Password of the database in the Subject or Message. Transmit that to the Recipient(s) separately.

  3. Data stored on the RCS server is destroyed when the seven day period elapses.

  4. Each upload of the same database is a separate backup on the Data Exchange Server. However when you send data to more than one recipient, the same data is delivered to each recipient within the single transmission.

  5. Each database can be kept on the RCS Server a maximum of seven days.

Keeping Track of your Sent Items

You may log in to the RCS web site to manage the Data Exchange databases you have sent using the My Data Exchange page.

Receiving Data

IMPORTANT In GSelector, receiving Data Exchange databases may OVERWRITE your existing database. It is extremely important that you back up your current database before installing another database via Data Exchange.

In order to receive data through RCS Data Exchange, you must have a Data Exchange ID. This special ID is contained in an email notification that a user has sent you an RCS database. This notification will contain a text message such as:

You may download this item using Data Exchange ID 010C0104000000

The email notification will indicate which version of GSelector will work with the data that was sent to you. You must be using that version of GSelector or later in order to pick up the data.

When you have received your ID via email or from our web site, follow these steps to retrieve the database:

  1. In GSelector, open the File menu and select Data Exchange.

  2. On the Data Exchange menu, choose Receive Database. The Receive Data dialog appears. If you need help, press F1 in GSelector.

  3. In the Email Address box, you should specify your own email address. This has to match the address the sender used to send the database to you.

  4. In the Data Exchange ID box, type in the Data Exchange ID you obtained. TIP: If the Data Exchange ID is displayed on the same computer as that running GSelector, highlight the Data Exchange ID value only, then Copy the data using Ctrl-C (or Edit|Copy), then click inside the Data Exchange ID box and Paste using Ctrl-V. This process eliminates the chance you may enter the number incorrectly.

  5. If the Sender used a Private Password for this database, you must enter it in the Password box.

  6. Receiving new data via Data Exchange will overwrite your current GSelector database. If you wish to back up your current database first before installing the received data, leave the Backup current database to OOPS checkbox checked. Unchecking this box is not recommended.

  7. Click OK to begin downloading the database. Unless you unchecked the option to back up your existing data, your current database will be backed up. The software will display the progress of retrieving the data from RCS, unzipping it and licensing it. Depending on your Internet connection speed this will take several seconds to several minutes. The message "Data successfully received" appears when the transfer is complete.

  8. Internet Licensing is automatically invoked to create a license for the database on your computer. If the license is successful, you may begin using the data. If not, contact RCS to resolve any licensing issues.

  9. If you wish to go back to the database you had before receiving a Data Exchange item, use the GSelector Data Restore function to restore the OOPS database.

Notes:

The My Data Exchange web page lists the Pickup IDs of the databases you send and are sent. If you obtain the Pickup ID from this web site, you do not need to wait for the notification email to arrive.